Add-On Modules

CREW MANAGEMENT RELATED ADD ON MODULES

Automatic Crew Pairing Generator
(requires also the Crew Pairing / Crew Schedule Costing Add-On Module)

Automatic Generation of legal and cost effective crew pairings.

Considerable savings through reduction of operating, hotel and dead-heading costs.

Interface with OAG Flight Guide for dead-head flight selection.

Inclusion of soft rules during the construction phase to offer the best balance between monetary costs and quality of life for crew.

Automatic generation of pairings from each base, such that workload across crew bases is evenly distributed.

Provides weekly or dated solutions for all crew bases and crew positions.

Crew Pairings/Crew Schedule Costing

Calculation of crew costs considering hotel expenses, dead-heading, salaries, allowances, and overtime costs.

Individual or group crew pairings costing by region, destination, aircraft type, and User-defined period.

Crew schedule costing and cost comparison of planned versus operated schedule.

Interactive Voice Response (IVR) System for Crew

Use of “Text-to-Speech” technology for far more flexibility.

24-hour information access for crew to facilitate:

Crew schedule inquiries

Requests for new and updated crew schedule copies via e-mail or fax

Notification of crew schedule changes

Lists of crew on each flight

ETD inquiries on delayed flights

Days-off and vacation requests

Check-in via telephone

Access to Crew Messages

Advise Sick or fit for Duty

Interactive Voice Response (IVR) System for the Public

Use of “Text-to-Speech” technology for far more flexibility.

24-hour information access for the public (passengers) to facilitate.

Flight departure information

Flight arrival information

Flight inquiries using flight number or airport code / city name.

Ability to record and announce messages for specific flights.

Crew Briefing System (CBS)

Storage, maintenance and retrieval of information related to flights, passengers, cargo, airports, citypairs, aircraft and crew for User-defined periods.

Automatic generation of crew briefing documentation at check-in points providing crew with all flight related information.

Leave Management System

Acceptance of various types of Leave bids, such as fixed or variable length Leave periods on fixed dates or any date in a selected period.

Warnings when Leave entitlement is exceeded or when max crew on vacation on any given day is exceeded.

Automatic Leave assignment for the following Leave year based on seniority, the individual entitlements, the rules set, and the Leave requests from crew.

Option for the crew to request Leave through the web and get allocated the Leave on a first-come-first-serve basis, without the need for Automatic Leave Assignment.

Graphical bar chart representation of Leave requested showing peaks and troughs to achieve a more balanced spread of vacation, with system controls to avoid exceeding annual vacation entitlement, or max crew on vacation on any given day.

Storage, maintenance and retrieval of vacation information for each crew member (entitlement, carry forward, taken, booked, owed, pro rata).

Comprehensive set of vacation entitlement rules for different types of crew.

Some of the options listed above require that Add-on Module W1 (Crew Web Access to Personal & Flight Info) is installed.

Automated Crew Training Management

Automatic Generation of Initial, Conversion, Upgrade and Recurrent crew training requirements and assignment of all such duties including Line Training and Annual Line/Route checks.

Significant cost savings related but not limited to:

Improved crew / classroom / simulator utilization

Optimization of available training resources

Travel & Hotel accommodation

Graphical display of simulator and classroom activities.

The ability to create ‘hard’ and ‘soft’ rules related to a course syllabus.

Alert functionality if syllabus requirements are not attained.

Ability to track and, if desired, automatically update crew records and expiry information.

Comprehensive analysis and report functionality.

(see also Crew Tracking Core Module for the Basic Crew Training functionality offered, which may negate the need for this Add-On Module)
(see also separate Add-on module (W7) related to Instructor web-access to Training Assessment Forms to electronically record training results)

Automated Crew HOTAC & Travel Management

Block Hotel & Transport bookings sent directly to Supplier.

Database holds all Hotel & Transport Costs for each Supplier as defined by Airline.

All Changes to bookings available to the HOTAC Department for action without advice by Crewing.

Audit Trail of all changes for easy tracking.

Ability to request ID50 from Airlines.

Ability to supply Name Changes to Hotels without canceling & rebooking rooms.

Status for each booking to easily identify where action is required.

Payment Methods assigned to each Supplier with over-ride facility.

Penalty payments may be identified in bookings for late cancellations.

Tracking of Invoice Numbers, Account Codes & Batch Numbers.

(see also Crew Tracking Core Module for the Basic Crew Training functionality offered, which may negate the need for this Add-On Module)

Crew Allowance Calculations

Calculation of allowances for any period and group of crew.

Very flexible, User-defined parameters on how allowances are to be calculated, based on type of crew, type of flight or ground duty, time away from base, including separate calculations for training flights.

Breakfast, lunch, dinner allowance calculations based on time of day and airport/country where crew layover takes place.

Option to download crew allowance information to a Payroll System.

APIS / MCL Manifests

The AIMS APIS forms transmission application, allows the User to transmit a message either manually or automatically to Customs Authorities.

Manual transmission allows for the selection of a particular flight or a set of flights, followed by transmission of the form to a SITA or email address selected by the User.

Automatic transmission allows the application to monitor flights due to depart within a time interval specified by the User and automatically generates and sends the forms to a SITA or email address predefined by the User.

Generates an initial Master Crew List (MCL) for all crew as well as a short MCL message each time biographical data about a crew change.

The User has the option to setup the APIS to send the forms to any country that is required to conform to these regulations.

Support for Australian and New Zealand APP requirements.

If there is a crew change after the APIS manifest has been sent, AIMS automatically re-transmits a new one with the new crew on board.

To avoid any fines and make sure APIS do get transmitted to the Authorities, AIMS does a double check and issues a warning to the Ops Controllers on shift if APIS has been delayed or not sent.

Crew Exposure to Cosmic Radiation

Tracks Crew exposure to Cosmic Radiation, and issues warnings when limits are exceeded.

Allows you to assess, inform Crew, take special provisions and additional protective measures.

System interfaces with CARI-6, EPCARD or PCAIRE to calculate actual radiation dosage.

Various rules can be set in order to monitor Cosmic Radiation.

Reports on total exposure to radiation per crew member and period selected.

Establishment Planning

Defines career (upgrade) paths for Flight Deck and Cabin Crew.

Calculates Crew upgrade and recruitment requirements based on Crew per Aircraft ratio.

Automatically accounts for Crew attrition – resignation, retirement, etc.

Integrated with the Automatic Crew Training Management Module.

Calculates number of Crew required on transition / upgrade courses and the starting date of each course.

Proposes names of Crew to be upgraded based on Crew Bids and Seniority / First Come First Served.

Base, Aircraft type, and position Bidding available to the Crew over the web.

(see also Crew Planning Core Module for the Basic Manpower Planning functionality offered, which may negate the need for this Add-On Module)

Crew Access to AIMS via Cell Phones (Mobile Internet – WAP)

Allows crew to access AIMS through their cell phone (Crew ID and password protected).

Ability to view their schedule for any number of days, including:

Crew schedule changes are highlighted, the details of the change can be viewed and acknowledged which in turn automatically update AIMS and mark the crew as having been notified

Provides detail description of each flight including estimated times

Ability for the crew to view who they are flying with

Memos attached to each duty by the schedulers can be viewed

In case of training, the training details are shown

Times may be shown in UTC, Local Station or Local Base

CREW ACCESS TO AIMS VIA THE INTERNET

Crew Access to Personal & Flight Information

Crew access to authorized personal information such as vacation / sick leave details, flight / duty, time totals, crew schedule stats, medical / training expiry dates and crew schedule changes.

Option for crew to amend their own personal information.

Crew access to company flight information.

Recording of day off and vacation requests.

Send and receive messages to / from crewing.

Report Sick or Fit for Duty.

Bidline Selection

View of published bidlines including total credits, block hours, time away from base, off days and number of times each line has already been bid for by other crew.

Quick and simple bidline selection process.

Sorting of bidlines according to User-selected preferences.

Final view of lines as awarded to each crew member.

Preferential Bidding

Acceptance of bids for time off, flights, earlies, lates, overnights etc.

View of current and next bid period crew schedule to facilitate placing of bids before they are rejected.

Full view of all trips for any period to facilitate trip selection.

Option to evaluate bids, get list of conflicts, and do last minute changes.

List of bids awarded including those not awarded together with a reason.

Summary of all bids placed, by month and / or bid type.

Trip Trades

Quick and easy way for the crew themselves to swap duties.

All trip trades must follow the rules set by the crew schedulers.

Trade early / late trips, block of days, specific trips or days off, with specific crew or any crew.

Automatic matching of trip trade requests.

Open flight bidding.

Overview of trip trades completed, for the schedulers, and statistics on historical Trip Trade requests.

Pilot-entered Journey Logs

Quick and easy way for pilots coming back from a flight to input actual departure / arrival times, delays, fuel, cargo, passenger and pilot take off and landing details.

Information to be made available to the pilots to key in or change, are defined by Crew Control and Operations Control staff.

Automatic update of crew actual block and duty hours as well as aircraft block and flight hours.

Automated Crew Check-in / Check-out System

Automated crew check-in/check-out using “swipe” cards, touch screens, keyboard or mouse.

Automatic display of crew messages, medical/training expiry dates and warnings about schedule changes.

Automatic print of one or more of the following documents:

Updated Crew Schedule report including all schedule changes, with option to mark crew as ‘notified’ of the schedule changes

Crew Dispatch Report

Semi-completed Journey Log to be completed by the pilot

Crew Briefing Sheets*

Report with open MEL items*

* assuming related add-on modules have also been installed.

NOTE: The Crew Check-In / Check-Out function may be accessed through a web-browser only on PC’s located in crew rooms.

Crew Training Results & Assessment Forms

Allows instructors at the end of each training course to input via the Internet all training results including electronic signature. Upon completion of Training assessment form AIMS automatically updates crew training records and recalculates training expiry dates.

An unlimited number of Training assessment forms may be designed easily using Microsoft Word and then tied to each training component in the course syllabus.

Training assessment forms already completed by Instructors may be viewed, and certified also by Training Managers, including their electronic signature.

History of all completed Training forms may be kept for years, and reviewed / printed / emailed anywhere at any time.

OPERATIONS CONTROL / AIRCRAFT SCHEDULING RELATED ADD ON MODULES

Automated Movement / ACARS Message Handling

Automatic reception and processing of aircraft Movement (MVT) and Load (LDM) messages.

Automatic generation and transmission of Movement messages, to pre-defined SITA addresses.

Automatic reception and processing of ACARS messages (OOOI).

Option to send rejected Movement messages back to the originator.

EUROCONTROL Message Management System (ATC Slots)

Automatic reception of all types of Eurocontrol messages (SAM, SRM, SLC, etc.).

Real time update of flight display with all the information Users need to know.

Comprehensive display of flight schedule, warnings only when action is required.

Automatic generation and transmission of every CFMU related message.

Handling of CFMU messages requiring response, such as SIP, RRP, FLS, etc.

M.E.L. Tracking System (Minimum Equipment List)

Recording and Tracking of all category A, B, C, and D Items for each aircraft.

Automatic generation of warnings when items are not repaired within the limitations stipulated by CAA/FAR.

Graphical representation of open MEL items in the graphical Aircraft Movement Display.

Generation of a large variety of reports including list of cleared / active M.E.L.’s and statistics, such as, chronic (repetitive) M.E.L.’s on particular A/C.

(see also Add-on Module W6 (Automated Crew Check-in) for a copy of all MEL items the moment crew check-in)

Dispatchers / Engineers Training Records

Allows maintenance of personal data for Dispatchers, Engineers or any other group of internal / external staff for which training records must be kept.

Type of training and validity periods are User-definable.

Maintains a list of historical training for every single Dispatcher / Engineer, including pass / fail and Instructor information.

Expiry report highlighting the Dispatcher / Engineer who expire in the selected period, together with the type of expiration.

CO₂ Emissions

Choice between Tonne Kilometer and CO₂Emissions Reporting.

Ability to create unlimited number of plans (scenarios).

EU compliant AIP data and GCD calculations.

Benchmarking / Monitoring Plan Calculations.

Carbon Credits Management.

Year-to-Date Emission Levels Monitoring.

COMMERCIAL PLANNING RELATED ADD ON MODULES

Flight Cost and Revenue Calculations

User-definable cost elements such as Airport Charges, crew costs, Aircraft depreciation, etc.

Breakdown of expected costs and revenue to operate a proposed flight or an entire flight schedule.

Detailed breakdown of costs involved to operate a flight, such as, handling / parking fees, overflying fees, fuel, salaries, etc.

Reporting by period, region, fleet, or entire flight schedule.

Cost statistics by seat hour, block hour, RPK and other parameters.

Revenue calculations including profit / loss and break-even load factor.

Projection of Cost, Revenues and Profits over a number of years, based on expected cost/demand/fare annual fluctuation.

Airport Slot Management System

Historical slot calculations.

Automatic generation and transmission of SCR and SMA messages.

Change processing, regeneration & transmission of SCR’s as necessary.

Graphical representation of the status of each airport slot in the graphical Flight Schedule display.

Automatic acceptance and processing of SCR responses from Airport Slot Coordinators.

Provides a general overview and control over unused slots, off-slot operations and unconfirmed slots.

Flight Quotations & Sales System

Management of Quotations for Business Jet / Private Jet Operators as well as Charter Airlines

Automatic generation of Quotations with all associated terms, conditions, and any required company documents

Invoice generation pre/post flight with additional invoice generation possible

On Board Sale items costs and inventory control

Broker & Customer profiles including passenger information, together with meal preferences

Fully integrated with AIMS Crewing and Ops System with instant feedback on aircraft and Crew availability

Ability to generate GENDEC / APIS for both Crew and Passengers

ADD ON MODULES LINKED TO ALL AIMS CORE MODULES

Automated E-mail / Fax Communication Facility

Directs any AIMS report to User-nominated fax / e-mail addresses (e.g. sending crew schedules to the e-mail address of each crew member, faxing HOTAC requirements to hotels or any other AIMS report to any fax/e-mail address of the User’s choice).

Transmit by email a User-entered text message, together with an attachment, to any crew of any qualification or assigned duty (e.g., email messages to all pilots who are scheduled simulator training in the next month).

Creation of separate address books for each report to facilitate quick transmission of the same report to many addresses simultaneously at a press of a button.

Message Distribution System

Automatic transmission of messages to all User departments following flight schedule changes.

Facility is configured to ensure only messages of relevant interest to each department are received (e.g. message to catering when pax load changes, to MD when flights canceled or delayed, to crewing when new flights introduced, to HOTAC when change requires hotel rebooking, etc).

Recipients of messages may also include SITA addresses (e.g. handling agents, tour operators, etc).

Messages may also be transmitted to pre-defined e-mail addresses thus eliminating the need for local or remote recipients to have AIMS installed or have a SITA address.

Report Generator

AIMS Interface to the Crystal Reports report generator engine.

Unlimited range of User-defined flight, aircraft and crew-related reports.

Release of database layout structure which permits access to AIMS databases via an SQL database or an ODBC driver.

Library of AIMS Functions which can be used to easily extract data.

Entity Relationship diagrams and examples to simplify data extraction.

SMS Messaging

Allows transmission of SMS messages to cell phones in one or more of the following cases:

Crew schedule changes trigger an SMS message for the crew to take action and find the details of the change in one of the following methods:

By selecting the link displayed at the end of the SMS message which takes the crew directly to the AIMS Mobile Internet application (if installed) on the day(s) where the schedule was changed, from where they can acknowledge the change and update automatically AIMS

By visiting e-Crew or IVR to get the schedule changes

By contacting Crew Control

Delayed flights over a certain amount of time again trigger an SMS message for the crew which acts as a notification message and handled the way described above.

When the Message Distribution System (MDS) module is in place, messages generated due to flight schedule changes can be transmitted as an SMS message, in addition to email/fax/SITA to any airline staff or airline reps.

A User-entered SMS text may be sent to any group of crew using different selection criteria and filters such as SMS only to the crew who are assigned a particular duty in a particular period.

CTI – Phone Dialer

Relieves Crew Control Staff from having to look for phone numbers, and dialing the number, by allowing them to call any crew with just a click.

Supports most popular PBX’s (AVAYA, SIEMENS, ERICSSON, ALCATEL etc).

Technical Publications Management

An efficient and accurate means of handling input and modification of technical publication records and actions associated with their distribution, tracking and generation of reports.

Streamline the management of your operations by substantially minimizing workload and related overhead costs, while simultaneously allowing your airline to conform to the various rules and standards set down by respective authorities.

Comprises of six separate options which provide functionality of their own, but also logically integrate to complement and support one another. With TPM, Users have the ability to:

Add, modify and search for original document records and their associated revisions

Assign and track document records and view detailed table of tracking information

Produce a report of all owners who own a document

Generate Revision Transmittals for Aviation Authorities

Send notices to owners via email

For further details on the AIMS Add-on Modules, you may request a copy of our "AIMS Add-on Modules Functionality List" by completing and returning the Request for Information (RFI) form.